Tour Payments & Cancellations
$400 Tour Reservation to be paid at the time of summiting the tour application. Balance of the tour to be paid 110 days prior to tour departure. If amounts are paid by credit card, please add 3.5% to the amount. Otherwise, you may send a check payable to Worlds of Spain, Inc.
Tour reservation made 120 days prior to its departure is 100% refundable for 10 days from the date it is received. Afterward, this reservation will not be refundable even if you decide to cancel your reservation. Tour reservations made within 90 days of the trip become nonrefundable.
Tour payments made prior to 120 days to its departure are 100% refundable for 20 days. 99 to 91 days, 80 % refundable. 90 days prior to departure, payments are nonrefundable. All trips cancelations must be in writing via email: firstname.lastname@example.org
Or mailed to
P.O. Box 24483
Nashville, TN 37202
Worlds of Spain firmly believes that protecting your travel investment and yourself before & during the trip is a great benefit for you. Here is a link for Allianz. Please look over the different plans. If you have any questions, please contact the insurance company. You understand that NO health insurance or travel insurance will be provided by Worlds of Spain, and, if you wish to be insured, you must do this yourself.
For information about travel insurance click HERE or search for any travel insurace of your choice.
Waiver & Release of Liability
I hereby agree as follows:
Risks of traveling abroad. I understand that participation in the travel Abroad Program specified above (“Program”) involves risks. These include but are not limited to risks involved in traveling to and within, and returning from, one or more foreign countries; foreign political, legal, social, and economic conditions; different standards of design, safety, and maintenance of buildings, public places, and conveyances; local medical and weather conditions. I have made my own investigation and am willing to accept these risks.
Institutional Arrangements. I understand Worlds of Spain, Inc. does not represent or act as an agent for, and cannot control the acts or omissions of transportation carriers, hotels, tour organizers, or other providers of goods or services involved in the Program. I understand that Worlds of Spain, Inc. is not responsible for matters that are beyond its control. I hereby release Worlds of Spain from any injury, loss, damage, accident, delay, or expense arising out of any such matter.
I understand that participating in any Tour and/or Study Abroad Program involves certain risks. I acknowledge that even with the best supervision and strict adherence to the rules, injuries may still occur. Unfortunately, on rare occasions, these injuries may result in total disability, paralysis, or even death. I understand the elements of risk associated with participation on any of the tours or Study Abroad organized by Worlds of Spain, Inc. Thus, I do hereby release and agree to hold harmless and indemnify, without limitation, Worlds of Spain, Inc. or any agencies, schools or individuals whom I/we might deal with from any and all claims of any nature arising from such participation.
Promotional material. I understand that Worlds of Spain, Inc will take pictures, videos and may ask for comments about the travel experience. Thus, I give my permission to use this material taken from my experience abroad for promotional purposes and release Worlds of Spain from any responsibility arising out for any such matter.
Health and Safety.
I have consulted with a medical doctor with regard to my personal medical needs. There are no health-related reasons or problems that preclude or restrict my participation in this Program.
I have made myself aware of all medical needs and risks that I may encounter in connection with the Program. I have arranged, through insurance or otherwise, to meet any and all needs for payment of medical costs while I participate in the Program. I recognize that Worlds of Spain, Inc. is not obligated to attend to or pay for any of my medical or medication needs, and I assume all risk and responsibility therefore. If I require medical treatment or hospital care, in a foreign country or in the United States, during the Program, Words of Spain, Inc. is not responsible for the costs or quality of such treatment or care.
If in the opinion of a licensed and practicing physician I need medical or surgical treatment which requires my authorization or consent, and I am not in the proper frame of mind to decide this for myself, I/we hereby authorize, appoint, and empower Worlds of Spain, Inc. representative in Spain, to act on my behalf to furnish such oral or written authorization as may be so required, and I release Worlds of Spain, Inc. from any liability which might arise from such authorization; our desire is that you are provided with medical or surgical services as soon as possible when the need arises.
If you do not want to consent and empower Worlds of Spain to act on your behalf should you require medical treatment or hospital care when you are not in the proper frame of mind, you will need to write an email to email@example.com indicating such desire 30 days prior to departure.
Standards for Conduct.
A. I understand that each foreign county has its own laws and standards of acceptable conduct, including but not limited to dress, manners, morals, politics, alcohol, and/or drug use and behavior. I recognize that behavior that violates those laws or standards could harm the companyʼs relations with those countries and the institutions therein, as well as my own health and safety. I will become informed of and will abide by, all such laws and standards for each country to or through which I will travel during the Program. Worlds of Spain have no obligation to investigate or inform me of the laws or standards of any such country.
B. Worlds of Spain, INC does not prohibit the consumption of Alcohol to participants who are of legal age in their host country. They may consume alcohol within reasonable limits; however, distribution of alcohol to other participants, who are not of legal drinking age or otherwise restricted, is strictly prohibited and violates this policy. If you are of legal age and choose to drink alcohol, you are responsible for your actions at all times. Participants are not allowed to buy, sell, use or possess illegal drugs. “Illegal” means drugs that are prohibited by law in either the U.S. or the programʼs host country. Excessive alcohol consumption or violating drug laws abroad may have very serious consequences. Participants will not receive a refund or credit for any missed activity because of a violation of this policy. Any infraction or violation of this policy is considered serious and may at Worlds of Spainʼs discretion result in your dismissal from the tour/program.
C. Criminal behavior or violation of local laws; violation of residential guidelines and/or rules; Behavior that is detrimental to your health, welfare or safety or of others; Self-endangerment, misconduct or sexual harassment; violent behavior against others; vandalism to any of Worlds of Spain equipment, buildings, or any agencies associated with the program, such as bus companies, hotels, educational institutions, etc; forgery or alteration of any documents pertaining to the program such as personal records, medical records, etc. Failure to report such activities will result in immediate expulsion from the tour/program.
D. I will comply with all rules, standards, and instructions for participantʼs behavior provided by the institution which sponsors the Program. I waive and release all claims against the Worlds of Spain, Inc. arising from or related to my failure to comply with such rules, standards, and instructions. Worlds or Spain has no obligation to provide me with any of such rules, standards, or instructions.
E. I recognize that due to the circumstances of foreign travel programs, procedures for notice, hearing, and appeal applicable to participant disciplinary proceedings at Worlds or Spain, Inc. do not apply. If I am expelled, I consent to be sent home at my own expense with no refund of any type.
F. I am solely responsible for any legal problems I encounter during the Program or while traveling to or from the Program. Worlds of Spain, Inc. is not responsible for providing any assistance under such circumstances.
Program Changes. I understand that Worlds of Spain, Inc. is not responsible for any of the companies hired, facilities, curriculum, or quality, therefore, or for changes in the Program. I accept all responsibility for loss or expenses due to delays or changes in transportation, other services, or sickness, weather, strikes, delays in the commencement or cancellation of the Program, fail to meet a departure for any transportation or become sick or injured, I will at my own expenses seek out, contact and reach the Program group at its next available destination.
Assumption of Risk and Release of Claims.
Knowing the risk described above, and in consideration of being permitted to participate in the Program, I agree, on behalf or myself, my family, heirs, and personal representative(s), to assume all the risks and responsibilities surrounding my participation in the Program.
I, individually, and on behalf of my heirs, successors, assigns, and personal representatives, hereby release, acquit, and forever discharge Words of Spain, Inc. Employees, agents, officers, trustees, and representatives (in their official and individual capacities) from any and all liability whatsoever for any and all damages, losses, injuries (including death) I sustain to my person or property or both, including but not limited to any claims, demands, actions, causes of action, judgments, damages, expenses, and costs, including attorneys fees, which arise as a result from, occur during or are connected in any manner with my participation in the Program or any travel incident thereto.
I, individually, and on behalf of my heirs, successors, assigns, and personal representatives, hereby agree to indemnify, define, and hold harmless Worlds of Spain, Inc. and its employees, agents, officers, trustees, and representatives (in their official and individual capacities) from any and all liability, loss, damage or expense, including but not limited to attorneys fees, that they or any of them incur or sustain as a result of any claims, demands, actings, causes of actions, damages, judgments, costs or expenses, including attorneys fees, which arise out of, occur during, or are in a way connected with my participation in the Program or any travel incident thereto.
I agree that if any portion of this Agreement is held invalid, the balance hereof shall continue in full legal force and effect. Is signing this document I hereby acknowledge that I have read this entire document, that I understand its terms, that by signing I am giving up substantial legal rights I might otherwise have, and that I have signed it knowingly and voluntarily. No presentations, statements, or inductions, oral or written, apart from that which is set forth herein, have been made to me. This Agreement shall become effective upon receipt of my application by the World s of Spain, Inc. shall be governed by the laws of the state of Tennessee, which shall be the forum for any lawsuits filed under or incident to this Agreement or the Program.
Due to concerns with potential travel-related exposure to COVID-19, international travel currently is uncertain. Worlds of Spain does not know if there will be additional travel restrictions or health concerns that would require cancellations to our planned tour, and we cannot provide any assurances regarding your health should you get sick prior, during, or after the trip.
We are here to help and, while we are in a situation that is not ideal for any of us, we will make all the efforts to come up with the best solution for everyone given the circumstances. In order to help our travelers during this Pandemic uncertainty, Worlds of Spain has modified its cancellations and refunds policies temporarily.
Worlds of Spain does its best to avoid cancellations. However, it may occasionally become necessary for Worlds of Spain to cancel a tour due to Force Majeure (including the COVID-19 pandemic), Worlds of Spain will make a best effort to recover and refund any or all deposits or payments made.
Should Worlds of Spain cancel a tour 60 days or more prior to departure due Force Majeure, Worlds of Spain will refund 100% of payments for the land portion of the trip (except the expenses generated by credit card fees, and the cost of Travel insurance if applies. Cancellations 59 days or less before departure, Worlds of Spain will make a best effort to recover and refund any or all deposits or payments made (except credit card and any other fees/cost involved in this matter). Worlds of Spain will only refund its travelers if the suppliers for the tour will honor a refund for all arrangements finalized and paid for by Worlds of Spain on behalf of its tour travelers. Should a refund not be possible, Worlds of Spain will issue a voucher of the original tour cost to be used with the following three years (not inclusive of credit card processing fee payments made towards their balances).
Worlds of Spain strongly encourages all travelers to purchase travel insurance to cover additional costs that may arise during a tour (airline tickets, loss of luggage, trip delay or tour cancellation, personal accident, medical evacuation, etc.). For more information click here: Travel Insurance
Worlds of Spain is NOT responsible for the recovery of airfares or other travel-related costs that you may incur due to a cancellation. If you have purchased travel insurance, please see what your policy entails in these cases. Allow us to reiterate how important is to have travel insurance with enough health coverage while traveling. If you don’t have coverage, We STRONGLY ADVISE that you obtain sufficient health coverage prior to travel.
Temporary terms due to COVID-19
All travelers must be fully vaccinated (boosted preferred) and have to have proof before departure, and during the trip as some airlines, many hotels, and restaurants will require to see it.
Entry requiraments for Spain
Effective February 1, 2022, U.S. citizens can travel from the United States to Spain on non-essential travel (such as tourism) if they show proof that they are fully vaccinated and have received the last required dose of their COVID-19 vaccine no less than 14 days, and no more than 270 days (9 months), prior to arrival in Spain. If more than 270 days (9 months) have passed since receiving the last required dose of their COVID-19 vaccine, U.S. citizens must show proof of having received a booster shot at least 14 days prior to arrival in Spain.
U.S. citizens traveling from the United States to Spain must present upon arrival in Spain a Q.R. code generated through the Spain Travel Health portal, obtained through the website, or by downloading the “SpTH app” in Google Play Store or iTunes App Store for each traveler, regardless of their age. This applies to U.S. citizens traveling to Spain from the United States, including if they transit through a third country.
Entry requirements for Portugal
The Use of Mask
Masks will be required in vehicles, indoor spaces, any outdoor spaces where physical distancing is not possible, and following local regulations. Noncompliance with these measures will result in not continuing the tour.
All travelers will need two negative Antigen COVID tests: The first one will need to be done within ONE Day before the flight to Spain (home tests will be valid) and a second one, as required by the U.S. government, ONE DAY prior to the flight back to the U.S. This one will have to be performed in a clinic in the last city on the tour.
Travelers voluntarily assume all risks and related expenses in the event that they or any member of their traveling party require testing, quarantine, or become infected with COVID-19 during and within 14 days after the tour.
Worlds of Spain will not be responsible for the cost of COVID tests.
Travelers may not participate in the tour if they test positive for COVID-19 during the 14 days prior to departure; standard cancellation terms will apply.
You are responsible for my own personal safety, health, mental, physical, emotional, and general well-being during and after the tour. I release Worlds of Spain and its representatives and any of their employees, assistants, and affiliates of any liability for any injuries or damages mentally or physically you or any of your family members might incur during or after the tour. You understand that no health insurance or travel insurance will be provided by Worlds of Spain, and, if you wish to be insured, you must do this yourself.
If you decide to commit to the trip, you understand that Worlds of Spain may cancel the trip due to travel restrictions or its judgment caused by COVID-19 and that you agree that after April 1st, 2022, Worlds of Spain will NOT be able to refund any tour fees. You further understand and agree that Worlds of Spain is not responsible for reimbursement of your airfare or other travel-related expenses that you may incur.
You further understand and agree that travel involves certain risks, including travel-related exposure to COVID-19. Worlds of Spain is not responsible for your medical care or your health should you get sick prior, during, or after the trip. You agree to release, indemnify, and hold harmless Worlds of Spain for any claims arising from travel-related exposure to COVID-19.
Paying the deposit and/or the balance of a tour means that you have read, understood, and fully agree to the foregoing TERMS, CONDITIONS & CANCELLATIONS. And that you, the participant, release Worlds of Spain and its representatives from all responsibility and liability.